Online board meetings are becoming more popular in the non-profit sector. As more boards opt for video meetings, the frequency of these meetings is growing. Some believe that face-to-face meetings are more beneficial. However, it is important to understand how to use technology that is virtual to help facilitate productive discussions and decision-making.
1. Make use of a reliable online board meeting platform.
There are a variety of video conferencing platforms online, including cheap and free options to host your virtual board meeting. It is crucial to choose a platform that works for everyone in your board. If your board includes members scattered across the country or even around the world it is essential to offer screen sharing to give the most enjoyable experience. If your board has a small budget, look at phone conference options that provide audio only for those who do not have video capabilities.
2. Begin the meeting by establishing the agenda in a concise manner.
A more concise agenda improves the flow of your gathering and keeps it from getting too lengthy. It makes it easier to discuss only the most important topics and ensures that everyone gets an opportunity to speak.
3. Schedule the meeting for an time that is convenient for all attendees.
If your board members live in various parts of the country or even the world, you’ll need to ensure that the time of day you schedule your meeting works for everyone. You will also need to take into consideration other factors that could hinder their participation like early mornings or late night hours or busy commutes, as well as common break times.
