A successful virtual board meeting relies on functional technology, strong communication protocols and adherence to the proper manners of calling. Technology issues can interrupt the flow of any meeting. It’s difficult to maintain a positive atmosphere when participants are unable to hear each other clearly, or open attachments to read the minutes.
To avoid the meeting getting bogged down with discussions that are not on the agenda, you could consider adding a brief agenda item-specific time limit for each item on the agenda (BoardEffect). This will allow the chair to direct the meeting and ensure that all subjects are covered. Additionally, noncontroversial items can be voted on as a part of a consensus agenda to make time for discussion during the meeting and reduce interruptions.
It is often difficult for board members to engage with one another in a virtual space and some might not feel comfortable speaking up. However, the board chair can encourage participation by inviting volunteers to take charge of each agenda item or employing a hand-raising technique during the discussion. Additionally, it is beneficial to provide background information about the agenda items prior to the meeting to allow directors to concentrate on the discussion during the conference call.
Board members can collaborate online between meetings using an efficient document management system. This helps maintain the efficiency and accountability of the board. It is vital to use a system that offers precise controls, so that every director has the ability to review and edit documents and keep http://seboardroom.com/how-to-structure-nonprofit-board-positions/ track of any changes made by other directors. It is also crucial to schedule a reminder on the calendar to remind board members of the next meeting. This will increase their enthusiasm and encourage them to prepare.
